Adding PPE gear

Adding PPE items  (PPE Admin only)

As part of the PSTrax service, all of your department's PPE is organized and loaded into the platform by our team. However, as you add new users or order more gear, you will need to be able to add that gear into PSTrax. Here's how to do it:

  1. Go to Settings > PPE > Add Gear.
  2. Fill out the necessary fields.

    Gear Type - To set up new gear types that aren't in the drop down list, first go to Settings > PPE > PPE Types.
    Manufacturer
    Model
    Gear Description
    Size
    Condition
    Serial Number
    Internal ID
    Initial Cost
    Manufacturing Date - The date the gear was manufactured. Used to calculate expiration dates.
    In-Service / Issue Date - The date the gear was first issued to a crew member.
    Expiration Date - The date the gear expires. This will default to 10 years from the Manufacturing Date, but that can be changed or deleted manually as needed. 
    Assign To - The drop down lists all active crew members in PSTrax. For gear that is assigned to your inventory / supply closet, select “Unassigned". If a user isn't showing up in the list, add them to PSTrax by going to Settings > Personnel > Add a User (only users with Manage Personnel permissions can do this). 
    Add Attachment - Use this to add copies of purchase orders, pictures, warranty information, etc.
  3. Select the Save button to load the gear into the system. 
  4. To view the gear, go to PPE > Gear List.


Adding multiple PPE items  (PPE Admin only)

  1. Go to Settings > PPE > Add Gear and select Add Multiple in the upper right corner.
  2. Fill out the necessary fields in the table. For dates, use the calendar to select the date or type it in manually in MM-DD-YYYY format.
  3. Select Add New Row to create a new row, which will copy the information from the previous row. Overwrite the data as necessary. If you add a new row by accident, select Delete Last Row to remove the unwanted line of data.
  4. Select the Save button to load the gear into the system. You can view the new gear by going to PPE > Gear List.
  5. To view the gear, go to PPE > Gear List.


Managing PPE gear types  (PPE Admin only)

As your needs & inventories change, you may want to add or remove gear types within PSTrax, Here's how:

  1. Go to Settings > PPE > PPE Types
  2. To add a new type, select Add Type in the upper right corner. Type in the name of the item (pants, hood, etc.) and click Save.
  3. To remove an existing gear type, click the drop down arrow to the right of the gear you want to remove and click Edit. Select No next to the Is Active? field and then Save. This will deactivate the gear type, which will remove it from view for all users while still saving all historical records associated with the gear.
  4. To reorder the types, click the arrow to the left of the gear and drag & drop into your desired order. This will affect how the gear is displayed on the Gear List and elsewhere through the site.