Understanding vehicle statuses

In PSTrax, vehicle statuses are broken into two categories: 1) the physical status of the unit and 2) the status of the schedules associated with the vehicle. 

Vehicle status vs. schedule status

Tracking the status of each vehicle in PSTrax allows your crews to know which apparatus are operational and which ones are out of service. Each time you change the status of a unit from in service to out of service, it's flagged in PSTrax so that you can tell how frequently and for how long your vehicles are inoperable. There are three vehicle statuses that can be tracked: 

  • In Service: The unit is in service and operational.
  • Out Of Service (OOS): The unit is out of service for repair at the maintenance shop, manufacturer, etc. 
  • Reserve: The unit is in reserve / back-up status. 

There are two statuses for the scheduled checks associated with the vehicles:

  • Active: The checks are turned on and will continue to show up when they're due.
  • Inactive: The checks are shut off - no inspections will show up until they are reactivated.

The physical status of the vehicle and the status of the scheduled checks operate independently of one another. For instance, you can have a vehicle that is  Out of Service while keeping the scheduled checks Active - so that the crews can complete the inspections they missed when the rig comes back in service. 


How to change vehicle & schedule statuses (Manage Apparatus personnel only)

To take a vehicle out of service:

  1. Log in to the station where the vehicle is located.
  2. Click the dropdown box next to the vehicle on the Home screen.
  3. To change the vehicle status, click on the Record as Out-of-Service link. 
  4. To turn off the scheduled checks for the vehicle, check the box next to Deactivate. To keep the schedules active, leave the box unchecked.
  5. Click Submit.

To put a vehicle back in service:

  1. Log in to the station where the vehicle is located.
  2. Click the dropdown box next to the vehicle on the Home screen.
  3. To change the vehicle status, click on the Return to Service link. 
  4. If you want to turn the scheduled checks back on, check the box next to Activate.
  5. Click Submit. If activating the checks, select the start dates for each schedule group by clicking into the field and selecting a date from the calendar. Click Activate.

To log a vehicle back as Reserve:

  1. Log in to the station where the vehicle is located.
  2. Click the dropdown box next to the vehicle on the Home screen.
  3. To change the vehicle status, click on the Set to Reserve Status link. NOTE: Setting a vehicle to Reserve does not change it's scheduled checks; it simply flags the unit so you can easily tell if it's available as a back-up rig if needed.
  4. Toggle the switch to In Reserve.
  5. Click Save.

To deactivate the scheduled checks for a vehicle:

  1. Log in to the station where the vehicle is located.
  2. Click the dropdown box next to the vehicle on the Home screen.
  3. To change the vehicle status, click on the Deactivate Schedule link. 
  4. Select the schedule groups you'd like to deactivate. To also record the vehicle as out of service, check the box next to Mark vehicle as OOS. To keep the vehicle in service, leave the box unchecked.
  5. Click Deactivate.

To activate the scheduled checks for a vehicle:

  1. Log in to the station where the vehicle is located.
  2. Click the dropdown box next to the vehicle on the Home screen.
  3. To change the vehicle status, click on the Activate Schedule link. 
  4. Select the start dates for each schedule group by clicking into the field and selecting a date from the calendar. Make sure that the start date matches the schedule (i.e. Thursday checks should start on a Thursday; 1st of the month checks should start on the 1st of the month, etc.).
  5. Click Activate.
NOTE: The ability to put vehicles in and out of service and to activate and deactivate the schedules can only be done by personnel with Manage Apparatus set to "Yes" in the user settings. If you'd like these users to put vehicle in and out of service BUT NOT activate/deactivate the schedules, contact us and we'll change that in your department settings.